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Special Events Coordinator

All American Barricades

This is a Contract position in Chesapeake, VA posted November 21, 2021.

Description: This is a Full-Time position in a fast paced Traffic Control Company.

Our hours are Monday-Friday from 8AM to 5PM with a 1 hour lunch.

Responsibilities: Start to finish coordination of new or previously existing special events Scheduling for events and daily pick ups/deliveries Maintain customer relationships Responding to customer emails in a timely manner Creating customer quotes for requested events Ensuring payment before event occurs Maintaining inventory of equipment used for special events.

Put events in Calendar as TENTATIVE until confirmation is received Once quote is accepted, create job/tickets & invoice send email and follow up Review calendar for scheduled deliveries, confirm with warehouse that all tickets have been completed and orders are ready to go Daily/Weekly
– Review the open balance for all customers, review with accounts receivable and update supervisor Complete Special Events file for each event (copy, scan, file & Log Event into spreadsheet) Verify correct equipment is loaded by using check lists Review Special Event binder, complete packages, blue & yellow for the weekend Review equipment tracking on board is being done correctly Establishing and maintaining relationships with vendors and venues Remind drivers of the weekly events via text & phone call Track Inventory to make sure tickets are finalized & invoiced in QB Verify all completed jobs are changed from OPEN STATUS to INVOICED STATUS if job is complete.

Check that all tickets have been invoiced.

Coordinate with Warehouse team on inventory/availability Follow up email after event for Feedback (how did we do?) Call/email special events for next month regarding upcoming event (draft email its that time of the year) What we’re looking for: Excellent verbal and written communication Able to work independently Able to coordinate multiple different aspect of a project Time management Social perceptiveness Judgment and decision making Negotiation Service orientation Associates Degree or Bachelors degree in business management, hospitality management, marketing or related areas (preferred) Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Vision insurance Schedule: 8 hour shift Monday to Friday On call Ability to commute/relocate: Fort Lauderdale, FL 33317: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Events management: 1 year (Preferred) Customer service: 1 year (Preferred) Work Location: One location Work Remotely: No Work Location: One location by Jobble