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Secretary III – Tatitlek Technologies, Inc. (4399-205)

The Tatitlek Corporation

This is a Full-time position in Dahlgren, VA posted February 20, 2021.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.SUMMARYWorks directly with the Government personnel in meeting the administrative/secretarial needs of the project and its staff. The position is covered under the Service Contract Act (SCA).ESSENTIAL DUTIES AND RESPONSIBILITIES:* Prepares documents including: correspondence (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports Play of the Day/Week, officer and enlisted evaluations, military and civilian awards, maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval messages.* Monitors leadership schedules/calendars, makes arrangements for conferences and meetings and assembles established background materials as directed.* Prepares documents in accordance with the Naval Correspondence Manual as well as formatting/inputting, editing, retrieving, copying and transmitting text, data and graphics.* Serves as command/department timekeeper utilizing Standard Labor Data Collection and Distribution Application (SLDCADA); orders supplies utilizing Department of Defense FedMall; reviews/inputs travel authorizations/vouchers utilizing Defense Travel System (DTS); and tracks training completion utilizing Fleet Training Management and Planning Systems (FLTMPTS).* Provides records management support utilizing Total Records and Information Management (TRIM).* Uploads military travel data in the BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.* Provides support in processing Military Fitness Reports (FITREP)/Evaluations utilizing NAVTIT98.* Creates, routes, tracks and follows up on routine message traffic created in NICE-Common Message Processor (CMP).* Utilizes Navy Department Awards Web Services (NDAW) in support of the command’s military awards program; as part of the Command Recall, inputs/removes all newly reporting departing personnel into the CeTARS; monitors the Navy Standard Integrated Personnel System (NSIPS) eleave as part of the Command Leave Administrator (CLA) and maintains the Command Directives Program. Supports the Student Support Services to include student muster reporting, inputting student data into CeTARS, processing student badges, printing graduation certificates, and generating performance information memorandums.* Assists the CSCS Management Internal Control Program (MICP) coordinator with maintenance/updates of the program notebooks.* This includes updating the designation letters, training certificates; checklists, self-assessment, internal control documents and making sure all references (Instructions and Notices) are up to date. Maintains general office equipment and supplies. Inventories office/department supplies regularly to maintain proper levels. Notifies the Government SME when repair/maintenance of equipment is required or supplies are needed. Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions such as reviewing all military transfer packages, military gain packages, and military retirement/separation paperwork and uploading these documents via the Transactions Online Processing System (TOPS).* As part of the CPPA/CLAM duties, is required to work directly with military staff and students.* Supports budget execution within the Fund Administration and Standardized Document Automation (FASTDATA) system. CPPAs are required to attend/take training.NON-ESSENTIAL DUTIES AND RESPONSIBILITIESOther duties and responsibilities as assignedRequired SkillsREQUIREMENTS/QUALIFICATIONS Education Experience* High school diploma/GED or equivalent.* Four years of relevant experience* Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook* Dictation is a plus* Ability to obtain and maintain a clearance at the secret levelSkills, Knowledge and Abilities* Ability to work in a support role supporting senior management and team* Must have effective oral and written communication skills* Ability to develop and maintain effective working relationships across all organizational lines* Ability to handle information of a highly sensitive and confidential nature* Prioritizes and organizes own work to meet agreed upon deadlines* Fosters and supports team successPHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENT:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.SUPERVISORY RESPONSIBILITIES:NoneAdditional Qualifying Factors:As a condition of employment, candidates for posted positions must have acceptable reference and background check results and pass a pre-employment drug screening. Some travel will be required.The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment.