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Legal Secretary/Assistant

Gore & Kuperman, PLLC

This is a Full-time position in Fairfax, VA posted November 23, 2021.

Small and busy law firm looking to hire a highly motivated, professional and reliable individual to work as a legal secretary/assistant.

The ideal candidate will possess the following skills:
Fluent in English and Spanish
Passionate about helping others;
Strong work ethic;
Responsible and reliable;
Excellent multitasking abilities;
Detailed oriented nature to meet the demands of our fast-paced environment;
Communicate effectively and empathetically with clients who are dealing with difficult circumstances;
Proficient typing skills;
Computer skills and a knowledge of Microsoft Outlook, Word and Excel programs
Daily responsibilities include:
Heavy call volume with client contact through phone calls as well as appointments;
Conducting interviews with clients for new cases;
Case Management and File Reviews for preparation of upcoming hearings and settlements;
Follow up on medical reports that are required to keep case flowing smoothly;
Contact with insurance carriers for payments, medical treatment issues;
The ability to handle heavy call volume, customer service, and organization is imperative in succeeding in this position
Manages busy schedule and prioritizes attorneys’ time.
Monitors high volume of incoming emails, faxes and ensures all outgoing correspondence is delivered in a timely manner.
Keeps attorneys apprised of urgent client issues throughout day.
Communicates directly with clients, maintains professional demeanor and observes attorney-client confidentiality.
Performs extensive document review, drafts, and finalizes correspondence and memoranda to clients and federal agencies.
Maintains high volume of filing.
Manages all aspects of time entry and client billing.
Makes travel arrangements and organizes meetings.
Works with other secretaries to ensure that support is available to all attorneys during the workday.
Knowledge, Skills, and Abilities

Competencies required for successful job performance.
Excellent interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of attorneys, staff, and clients and to provide accurate information with professional courtesy and tact.

Excellent verbal and written communication skills with the ability to read English and write at a business level using proper English grammar and appropriate vocabulary for a professional services firm.

Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Detail oriented and organized with the ability to handle competing demands in a timely and efficient manner and meet deadlines.

Ability to prepare routine forms, reports, correspondence and the like from rough draft to final, typed-quality documents.

Ability to accurately type50+ wpm

Ability to perform other duties or tasks that may be assigned on an as-needed basis.
Excellent organizational skills and attention to detail.
Ability to demonstrate absolute discretion with sensitive and confidential information.
An enthusiastic and committed approach, whilst remaining flexible and proactive at all times.
An ability to work well in high pressured situations while maintaining a professional attitude.
Able to work fast, accurately and to tight deadlines.
Ability to prioritize tasks, conflicting demands and deadlines and act on own initiative.
A strong team player with an ability to form supportive relationships throughout the firm.
Adaptable and open to change.
Willingness to broaden experience and develop skills further.
Job Type: Full-time

Pay: $29,121.00
– $76,652.00 per year

Health insurance
10 hour shift
Bachelor’s (Preferred)
Microsoft Office: 1 year (Preferred)
Work Location: One location