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Business Licensing Coordinator


This is a Full-time position in Vienna, VA posted May 1, 2021.

About MyEyeDr.

How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients you serve on a daily basis? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience.

Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance, and providing a great selection of stylish eyewear that meets the diverse needs of our patients.

You are unlike others at this point in your career. You are looking to build a profession with an organization that is purposeful and whose values drive actions – from prioritizing care of our associates and our patients, to connecting the knowledge of our talented teams to our patients’ needs, and doing so in a fun, inclusive environment, working as one collaborative team.

We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.

Job Summary

As an integral part of the Business Licensing Team, the Business Licensing Coordinator will contribute to the research, preparation, and filing efforts necessary to obtain all required business-related licenses and permits in support of MYEYEDR offices nationwide. Licenses and permits include but are not limited to alarm permit and registrations, business licenses, business tax licenses, certificates of occupancy, fire safety, occupational licenses, privilege licenses, sales and use tax permits, sales tax certificates, and sign or right of way permits.

As part of this role, they will have extensive coordination with internal tax accounting and facilities teams, MYEYEDR offices, and regulating government agencies throughout the application process and must always represent MYEYEDR in a professional manner. This position will report directly to the Business Licensing Manager.

Essential Duties and Responsibilities

• Complete required research and due diligence for all new locations by reviewing municipal code and confirming filing requirements and processes with local officials

• Prepare and file all new and renewal applications required to obtain appropriate business licenses, business tax licenses, certificates of occupancy, fire safety, occupational licenses, privilege licenses, sales and use tax permits, sales tax certificates, and sign or right of way permits

• Perform continuous tracking and follow-up with municipal departments and government agencies on the status of applications while maintaining accurate and consistent documentation on the status of all licenses and permits.

• Coordinate required inspections between regulating agencies and MYEYEDR offices

• Responsible for timely updating license and permit statuses in LicenseHQ; uploading of received licenses and permits into LicenseHQ database

• Regular assistance with projects that contribute to MYEYEDR’s overall state of municipal compliance

• Ensure all MYEYEDR offices have posted all required licenses and permits

• Scanning and databasing of all received documentation on Business Licensing Team’s shared drive

• Promote positive relations and communications within MYEYEDR organization

• Demonstrate a “can-do” attitude while being flexible and able to handle multiple tasks in a given day or week

• Ad hoc duties as assigned by the Business Licensing Manager

Work Experience

• 2+ years in a professional working environment preferred

• Licensing experience preferred

• Experience working with local government officials preferred


• AA or BA/BS required

• Paralegal Certificate is preferred

Job Skills, Knowledge, Abilities

• Highly organized and ability to multi-task in a fast-paced environment

• Microsoft Office (Outlook, PowerPoint, Excel, Word) and SharePoint

• Attention to detail and sense of urgency in completing job tasks

• Excellent diagnostic skills

• Good interpersonal and written communication skills

• Ability to communicate with government officials and landlords

• Great problem-solving skills

• Ability to prioritize work, utilizing time and resources wisely

• Takes personal responsibility for outcomes and makes decisions based on processes

Working Conditions

• Access information using a computer.

• Effectively communicate with others.

• Regular, dependable attendance and punctuality are essential.

Other details

  • Pay Type Hourly