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Marketing/Development Coordinator

Armed Services YMCA of the USA

This is a Contract position in Woodbridge, VA posted November 21, 2021.


The Armed Services YMCA of the USA (ASYMCA) is seeking an experienced and motivated Marketing/Development Coordinator to work at its headquarters office in Woodbridge, VA. Under the supervision of the Chief Development Officer, the Marketing/Development Coordinator will provide support to the national Development Team. The Marketing/Development Coordinator will be responsible for balancing competing deadlines, managing multiple high-priority projects, and working in a variety of areas within the team (events, marketing, and fundraising). This position is essential to the overall success of the Development team.

Essential Job Functions:

General Administration:

  • · Provide superior support, via email and phone, to Development Team members
  • · Donation processing – enter gifts, manage pledge reconciliation, update contact records, run reports, utilize platform to manage related documents (specific to grants/foundations/sponsorship).
  • · Draft copy for donor communications vehicles (email, mail, publications)
  • · Data merge, collate, and prepare letters for signature; prepare and finalize mailing of signed letters
  • · Coordinate, schedule and participate in external and internal meetings for the team
  • · Act as liaison between the Development Team and Finance in providing accurate and timely information for reports, audits, etc.
  • · Donor care to include fulfilling donor requests and reaching out to donors for failed credit card transactions.

Special Events coordination, namely ASYMCA’s annual Angels of the Battlefield fundraising event:

  • · Management of award nominee selection process, including outreach and follow up with military representatives.
  • · Track and monitor sponsor deliverables
  • · Manage RSVPs, ticket and table sales (manually or via event platform)
  • · Manage awards process (vendor, collection, distribution)
  • · Assist in securing in-kind sponsors and vendors and auction items
  • · Prepare briefing books and other external resources for speakers and dignitaries in attendance
  • · Assist with recruitment of volunteers and coordinate volunteer roles/responsibilities
  • · Update and track incoming revenue and expenses
  • Corporate/Foundation:
  • · Track grant submission needs and deliverables
  • · Assist in drafting grant applications
  • · Provide reporting as required


  • Collect content for newsletters
  • Work with the Marketing Manager to create and execute editorial calendar for social channels


  • Represent the Armed Services YMCA with a positive and professional demeanor.
  • Develop and maintain effective working relationships with the National Headquarters Team.
  • Adhere to ASYMCA’s organizational policies and procedures.


  • H.S. Diploma or equivalent required; Bachelor’s degree preferred.
  • 3+ years of experience in project management or other relevant business experience required.
  • Experience with fundraising software preferred.
  • Excellent written and verbal communication skills.
  • Highly proficient with using computer, Internet, Microsoft Office, and basic office equipment.
  • Must be detail oriented and possess excellent follow up skills.
  • Highly self-motivated and possess superb time management skills
  • Have the ability to multi-task and prioritize assignments with little supervision
  • Able to present a professional and positive demeanor.
  • Able to work independently and in a team environment.
  • Must successfully complete the ASYMCA background check.

Resumes will be reviewed on a rolling basis.

Only those candidates who best meet the requirements of the position will be contacted for an interview.


Armed Services YMCA of the USA is an EEO/AA/M/F/Vet/Disability Employer

Job Types: Full-time, Temporary

Pay: $21.00 – $26.00 per hour


  • Retirement plan


  • Monday to Friday

COVID-19 considerations:
Number of staff and visitors to the facility is limited and strictly monitored.

Ability to commute/relocate:

  • Woodbridge, VA 22193: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Are you able to successfully pass a background check?
  • Our Headquarters office is currently fully remote with intent to return to our physical location in early 2022. Are you available for in office work as this position would require the same in order to successfully fulfill duties such as making daily bank deposits?
  • This position is a six month temporary opening with potential to go full time. Are you available for this type of work?

Work Location: One location