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Administrative Specialist – Level II – Clearance Required

Constellis

This is a Contract position in Herndon, VA posted September 22, 2020.

This position is not currently funded and is in anticipation of a future project POSITION: Administrative Assistant Level II Position requires a current Full Scope Poly clearance This is Level II Administrative Assistant (AA) work in the WDC area.

Level II AA work entails providing administrative or office management support to a group, office, program or project, or, depending on assignment, independently executing steps in the E2E workflow of a single function.

Level II work requires the ability to coordinate and execute administrative support functions to ensure the orderly and efficient accomplishment of the work of a group, office, program or project, or its leadership team.

The work is performed under general supervision.

Specific duties and responsibilities will vary based on assignment.

Short Summary The scope of Level II AA work is to coordinate and execute administrative support functions to ensure the orderly and efficient accomplishment of the work of a group, office, program or project, or its leadership team.

QUALIFICATIONS: Education: Required: High School Diploma or GED Preferred: Associates or Bachelors’ degree
• U.S.

Citizenship.

• A minimum of two (2) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative.

Applicable vocational education may be substituted for up to one (1) year of work
• Working knowledge of IC administrative processes and procedures related to area of assignment.

• Working knowledge of IC structure, regulations, policies and protocols related to area of assignment.

• Working knowledge of assignment-specific internal administrative support applications.

• Thorough knowledge of Microsoft Office Suite applications (Power Point, Word, Outlook, Excel).

• Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions.

• Ability to communicate in a clear and concise manner, both oral and written.

• Ability to deliver informational type briefings to various audiences.

• Planning and organizational skills to systematically coordinate, track, and complete work flow activities.

• With guidance from the Government, representational skills (tact, diplomacy, protocol) to represent work unit at meetings and in working groups.

• Ability to apply a strong customer focus orientation to understand customer requirements, suggest and implement solutions.

• Time management skills to meet and adapt to changing requirements.

• Ability to establish, maintain, and leverage a range of contacts and professional relationships to network and liaise across the Organization and/or IC.

• Ability to be discreet and maintain confidentiality.

RESPONSIBILITIES:
• Manage or assist in managing the administrative workflow and day-to day activities of a work unit.

• Maintain schedule of appointments, monitor email and telephone for a manager or other officers in work unit.

• Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences and off-sites; may participate in meetings and events, serving as a recorder; may brief or present administrative support related information.

With guidance from the Government, represent work unit at meetings and in working groups.

• Proofread and edit office correspondence; draft routine, standard documents.

• Coordinate or assist with office move activities, construction, or renovation projects within work unit.

Coordinate the administrative schedule with government POC.

• Perform back-up duties for other offices within the work unit to ensure administrative support coverage.

• Serve as time and attendance recorder and/or administrator.

Learn trouble-shooting techniques and procedures.

• Administer and troubleshoot other databases, update websites/SharePoint sites; run reports; perform database clean up tasks.

• Arrange travel, coordinate itineraries, including passport/visa/cover requirements.

• Plan, organize, schedule and/or execute routine or transactional steps in a process, initiate requests for needed reports
• Prepare, track, and analyze statistics or metrics related to supported process or program.

• Maintain and update assignment-specific databases or spreadsheets
• Review all process/program documentation for accuracy and completeness.