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Finance and Operations Director

ACLU of New Hampshire

This is a Contract position in Sterling, VA posted November 24, 2022.

Position Title: Finance and Operations Director Location: Concord New Hampshire Hours/Status: Full-time Supervisor: Deputy Director Please note, applications received that do not include both a cover letter and a resume will not be considered for this position.

Position Overview The ACLU of New Hampshire is seeking applicants for the full-time position of Finance & Operations Director.

The Finance & Operations Director will report to the Deputy Director.

They will manager a variety of nonprofit financial management functions, oversee administrative tasks, and work closely with the Deputy Director to set and execute strategy.

Core Accountabilities Budgeting and Financial Management
· Prepare annual budget and oversee finances
· Maintain and administer accounting system
· Prepare timely financial reports
· Maintain internal financial control safeguards
· Ensure all funds are spent according to restrictions
· Ensure timely and accurate accounting of lobbying hours per IRS definition of lobbying
· Process payroll on a bimonthly basis
· Process 401(K) contributions and other administrative 401(K) activities Note – primary HR function lies with Deputy Director.

HR functions for this role are exclusively related to financial administration (payroll and 401K contributions).

· Ensure timely and accurate lobbying reports are submitted to the state
· Work with compliance counsel to ensure adherence to all state and federal laws related to nonprofit organizations, lobbying, and political activity
· Ensure an annual audit of finances is conducted with an outside accounting firm
· Provide oversight of any other areas of compliance for the organization
· Ensure necessary levels of insurance, address levels of risk, and act as primary contact for insurance providers Operations and IT
· Develop best-in-class operations, logistics, and compliance
· Work with Deputy Director to develop financial and operational strategy
· Ensure that the ACLU-NH office and remote employees have the administrative and operational resources needed to carry out their work
· Collaborate with Deputy Director to establish operating benchmarks, program monitoring, and reporting standards on an ad-hoc, monthly and annual basis
· Provide program directors with monthly updated budget to actuals for their program work
· Develop and implement internal processes Vendor Management
· Develop, deliver and maintain proper vendor governance, operational sourcing strategies and relationships
· Serve as primary contact for vendors, auditor, bookkeepers, and other contractors and specialists
· Supervise the maintenance of all contracts, insurance policies, and professional registrations
· Monitor vendor performance
· Provide oversight of ACLU-NH leasing, including relations with landlord, facilities issues, etc.

· 3 years’ experience in the financial management of an organization, supervisory experience a plus
· Experience managing organizational budgets
· Ability to anticipate problems, analyze situations, develop effective solutions, and take initiative
· Provide knowledge of regulatory standards, including GAAP, 501c3, and 501c4 rules
· Experience in administration and human resources preferred
· Good understanding of employee benefits including FSA, HRA, and 401(k)
· Excellent interpersonal skills and ability to interface with staff, board members, vendors and contractors while maintaining tact, diplomacy, and confidentiality
· Strong verbal, written, and listening communication skills with proven experience and excellence in drafting professional correspondence
· Experience in ensuring smooth hiring and onboarding processes for new employees
· Ability to work as a team member as well as independently
· Proficiency with office technology and information systems including Quick Books, Quick Books Online, Word, Excel, Outlook, PowerPoint, Teams, and Zoom Compensation and Benefits The salary for this position will be $70,000
– $80,000.

The ACLU-NH provides excellent benefits, including health insurance, life insurance, long-term disability insurance, vision, dental insurance, flexible spending account, generous paid-time off, and a Defined Contribution 401K Retirement Plan.

Commitment to Diversity and Inclusion The ACLU-NH is an equal opportunity and equity-based employer.

We value a diverse workforce and an inclusive culture.

The ACLU-NH encourages applications from all qualified individuals without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, previous incarceration or involvement in the criminal justice system (consistent with legal and job requirements), or veteran status.

We provide a collegial work environment, with flexibility (subject to job requirements) and employee benefits designed to assist with personal needs and circumstances.

Physical Demands This position requires the ability to operate a computer, laptop, and other office equipment, as well as personal electronic devices in order to draft/write, communicate, and perform other functions of the job in a professional office setting.

To Apply Please submit via email a resume and cover letter to

Please put “Finance and Operations Manager” in the subject line of your email.

Deadline Application review will start on November 1, 202 2.

Applications after that date are encouraged and will be accepted until the position is filled.

No phone calls please.